Yarram & District Progress Association Jobs

We are currently seeking to fill two roles focussing on delivery of the Future of Yarram Project. Here below are Job Descriptions for both roles (scroll down for the Admin Assistant description) Apply by email to jobs@yarram.org.au by close of business on Friday 18 October 2024. To explore the role or discuss anything about the jobs, feel free to call Kevin on 0458 222 673

Project Manager

JOB TITLE: Future of Yarram Project Manager

JOB TYPE: Full-time, 38 hours per week, Fixed Term Contract until 31 August 2026

LOCATION: Yarram Office, 243 Commercial Road

ORGANISATIONAL RELATIONSHIPS:

Reports to: President, Yarram & District Progress Association

Supervises: Administration Support Officer

Internal Liaisons: Y&DPA Executive Team and Association Members

External Liaisons:

·         Members of the community

·         Community organisations and service providers

·         Local businesses

·         Local, State and Federal government departments

·         Relevant agencies

·         Other local Gippsland municipalities and Councilors

·         Specialist consultants and Subject Matter Experts

PURPOSE OF ROLE

The Future of Yarram Project Manager is employed by Yarram & District Progress Association (Y&DPA), reporting to the Y&DPA President, and responsible for leading the Administration Support Officer. The Project Manager provides project management leadership and support to oversee and co-ordinate the implementation of the Future of Yarram Local Development Strategy which now exists within the community.

 The purpose of the Project Manager role is to:

 ·         Lead and co-ordinate the implementation of the innovation opportunities through each of the six (6) Innovation Working Groups (IWG) established via the Local Development Strategy program over the past two years

·         Drive to completion all Future of Yarram IWG projects on time and within budget

·         Manage secretariat support to each IWG established through the Local Development Strategy program for their ongoing meetings, research, reports and activities

·         Support each IWG to undertake the activities required to implement the innovation opportunity before the end of July 2026

·         Convene community meetings and keep the community up to date on the progress of each innovation opportunity

·         Lead the development of a communications strategy and communications collateral for the implementation of the innovation opportunities

·         Seek future funding opportunities for the ongoing support of the Y&DPA Coworking Space facility and services, and to each of the Local Development Strategy projects, in order to give life after the current ‘Future of Yarram’ project completion.

 Additionally, the manager is responsible for the efficient and effective use of the Y&DPA Coworking Space and oversight of the new Yarram University Study Hub.

PROJECT MANAGEMENT

Be accountable for the successful delivery and completion of the projects/sub-projects within resource, timeline and budget parameters. Undertake monitoring and evaluation. Prepare communication products and reports consistent with the project vision and strategy. Manage risks and escalate issues as they arise.

STAKEHOLDER ENGAGEMENT AND COLLABORATION

Build and maintain positive relationships with key stakeholders to facilitate a partnership approach. Design and maintain engagement plans and communication strategies. Initiate and manage negotiations with peers to gain commitment to activities and agreements. Work with the Yarram community and other state and local government agencies. Oversee organisation of events and take on hosting duties.

COLLABORATION AND LEARNING

Adopt the Smart Specialisation (S3) ‘way of working’ which includes working collaboratively with industry, government, education/training and community. Support participants to work with the Smart Specialisation approach including inquiry and evidence stages of the work. Work directly with relevant local partners.

RESEARCH

Facilitate the research and analysis required for each stage of development.

INNOVATION AND ADAPTION:

Be innovative, flexible and adaptive when managing relationships, activities and problem solving. Draw on a range of information sources to identify new ways of doing things. 

COMMUNICATION

Provide updates and actively participate in a range of governance groups and committees.

QUALIFICATIONS, EXPERIENCE, SKILLS AND KNOWLEDGE

ACCOUNTABILITY & EXTENT OF AUTHORITY

The Y&DPA Project Manager is required to:

·         Be accountable for achieving goals, objectives and policies particularly in relation to the Future of Yarram Local Development Strategy Project

·         Maintain the confidentiality of all matters concerning the Local Development Strategy project work, strategic priorities and engagement

·           Liaise closely with Y&DPA and all relevant government departments and agencies and community organisations to ensure agreed outcomes are achieved

·           Provide support and advice to the development and implementation of associated projects / activities

·           Work within Y&DPA policies and procedures at all times

JUDGEMENT & DECISION-MAKING

·         Ability to appropriately engage with discretion and sensitivity concerning the Local Development Strategy project work

·        Ability to work collaboratively with multiple stakeholders to achieve agreed outcomes

·         Ability to solve problems, make sound judgements and recommendations and the ability to articulate reason behind decisions

·         Exercise judgement in prioritising work to ensure timely completion and delivery

SPECIALIST KNOWLEDGE & SKILLS

·         Demonstrated project management skills including ability to manage multiple projects concurrently

·         Experience and understanding of Government legislation, community transition issues, sensitivities and development principles.

·         Strong business acumen with ability to develop strategic reports, action plans and progress reports.

·         Excellent facilitation and negotiation skills

·         Excellent communication and stakeholder engagement skills

·         Sound working knowledge of the Microsoft Office suite of programs

·         Proven experience in report writing and the delivery of presentations

·         Effective budgeting knowledge and skills, including preparation of grant applications

MANAGEMENT SKILLS

·         Demonstrated time management and organisational skills

·         Ability to lead, motivate and encourage both employees/direct reports as well as community volunteers

·         Demonstrated business and process analysis skills with high level problem-solving skills

·         Ability to self-manage own work schedule and set priorities to meet deadlines and set objectives without supervision despite conflicting pressures

·         Proven ability to achieve and deliver specific objectives and project outcomes within agreed timeframe and available resources

·         Ability to delegate responsibility and prioritise tasks to ensure the team adequately deliver

·         Excellent personal negotiation skills to gain stakeholder support and agreement on outcomes

INTERPERSONAL SKILLS

·         Ability to work effectively both as a team member and independently

·         Proven experience in liaising, developing and maintaining effective working relationships between community groups, individuals, counterparts in other organisations and internally at all organisational levels

·         Local community awareness and ability to facilitate the identification of key stakeholders

·         Networking and exceptional interpersonal skills essential

·         Advanced skills in listening, discussion, negotiation and problem solving with team members, customers, stakeholders and decision makers in the achievement of set goals and objectives

QUALIFICATIONS AND EXPERIENCE

·         Tertiary qualifications with relevant experience in Social Planning and Issues, Community Development or similar demonstrating 5+ years working experience preferred

·         Proven experience supporting and/or working with volunteers

·         Strong skills in project management

·         Proven ability to work collaboratively with multiple stakeholders

·         Experience in the collation and management of data

·         Experience in staff Leadership

·         Very competent IT skills

·         Demonstrated skills in policy, procedural, process and specification development

 The ability to obtain and maintain the following qualifications, registrations, certifications:

·         Current Victorian drivers license

·         Police Check

·         Working With Children Check

·         First Aid Certificate would be advantageous, but not essential

PERSONAL QUALITIES

CREATIVITY AND INNOVATION

·         Thinks with originality with a focus on continuous improvement. 

·         Draws on a range of information sources to identify new ways of doing things. 

·         Actively influences events and promotes ideas. 

·         Reflects on experience and is open to new and unconventional ways to improve practice. 

·         Translates creative ideas into practical solutions and options. 

RELATIONSHIP BUILDING

·         Establishes and maintains relationships with people at all levels and from different backgrounds and organisations. 

·         Manages expectations by sharing information as early as possible and diplomatically handling disagreements. 

·         Forges useful partnerships with people across business areas, functions and organisations and uses these to achieve outcomes and manage risks. 

·         Builds trust through consistent actions, values and communication. 

FLEXIBILITY AND ADAPTABILITY

·         Readily adapts to changing circumstances. 

·         Is open to new ideas, approaches and viewpoints. 

·         Embraces ambiguity and sees it as an opportunity to provide clarity. 

·         Accepts changed priorities without undue discomfort. 

·         Recognises the merits of different options and acts accordingly. 

Administrative Assistant

JOB TITLE: Administration Support Officer

JOB TYPE: Part-time, 23 hours per week, Fixed Term Contract until 31 August 2026

LOCATION: Yarram Office

POSITION OBJECTIVE

The Administration Support Officer, Future of Yarram Local Development Strategy is responsible for providing support and assistance to the Future of Yarram Local Development Strategy Project Officer and Yarram & District Progress Association.

ORGANISATIONAL RELATIONSHIPS

Reports to Yarram Local Development Strategy Project Manager

Supervises NIL

Internal Liaisons Yarram & District Progress Association Volunteers and LDS Working Groups

External Liaisons The Yarram and District community. Timber industry stakeholders, State and Federal Government personnel, Wellington Shire Council and other Gippsland Municipalities, Event Organisers

QUALIFICATIONS, EXPERIENCE, SKILLS AND KNOWLEDGE

Accountability and Extent of Authority

·         Responsible for providing general office support to the Future of Yarram Local Development Project and the Project Manager

·         Accountable for maintaining the confidentiality of all matters concerning the Future of Yarram Local Development Strategy project work, strategic priorities and engagement

·         Managing and preparing correspondence for the Future of Yarram Local Development Strategy team

·         Representing and maintaining relationships on behalf of the Future of Yarram Local Development Strategy team and others

·         Supporting the Yarram & District Progress Association with administrative and marketing activities as required from time to time

Judgement and Decision Making

·         Ability to appropriately engage with discretion and sensitivity concerning the Local Development Strategy project work

·         Determine and communicate day to day priorities to the Local Development Strategy team

·         Exercise judgement in prioritising work to ensure timely completion and delivery

·         Utilise knowledge and experience to improve and/or develop methods and procedures

Specialist Knowledge and Skills

·         Sound knowledge of general administrative policies, procedures and systems

·         Competence in the operation of computers and other office technology to complete the role including confidence in using the word processing, database, spreadsheets and presentation tools and Microsoft Office suite of programs

Management Skills

·         Highly developed office management skills including report writing, meeting administration and general note taking

·         Superior time management and organisational skills

·         Ability to solve problems through discussion, negotiation and teamwork

·         Demonstrated ability to work flexibly in accordance with variable workload demands

Interpersonal Skills

·         Ability to demonstrate diplomacy and maintain confidentiality of information

·         Ability to communicate with a diverse range of people

·         Excellent written and verbal communication skills

·         Proven experience in developing and maintaining effective working relationships

·         Ability to prepare written correspondence and reports as required

Qualifications and Experience

·         Experience in the provision and coordination of administrative support

·         Experience in report writing, meeting administration and note taking

·         Skills and/or relevant experience working in an office environment

·         Current Victorian drivers license

·         Working With Children Check

·         First Aid Certificate would be advantageous, but not essential

POSITION SPECIFIC RESPONSIBILITIES

·         Ability to coordinate and prioritise the Future of Yarram Local Development Strategy Team’s appointment schedule with internal and external stakeholders to ensure timeframes and priorities are met

·         Prepare agendas and/or meeting papers and summaries to ensure the Local Development Strategy Officer is prepared for meetings in accordance with targets and plans

·         Provide input and administrative support for the Local Development Strategy team’s strategic Project plans, individual initiative priority plans and progress reports

·         Provide administrative support for the ongoing governance of the Local Development Strategy team and endorsed priorities

·         Undertake stationery and ad hoc purchasing for the Local Development Strategy team

·         Coordinate arrangements for seminars, workshops and conferences to ensure staff are organised and well-resourced

·         Undertake special projects, particularly in relation to sensitive or confidential matters to assist others in the organisation

·         Provide general administrative support for the Yarram & District Progress Association including but not limited to minute taking, responding to email enquiries, supporting marketing and social media communications activities